How to Find Inexpensive, Quality Virtual Assistants
Looking yourself or hiring the experts to find business outsourcing services – the pros and cons
Using virtual assistant services can be the difference between taking your business to the next level and stagnation. At a certain point, company growth happens by delegating and outsourcing certain tasks to create more room on your plate, allowing your valuable in-house staff to focus on core competencies – the things that really expand your business.
For the past decade, the use of virtual assistants has only grown more common in various industries. VAs help business owners save time (therefore money), boost organization, and tackle repetitive administrative tasks that are necessary, but time consuming. Overall, a quality VA can help your business run the way it’s supposed to while you work on growth.
Have you heard this saying? “If you don’t have an assistant, you are the assistant.” Whether you’ve made several hires already or you’re still on your own, you know your time is better spent working on high-level, value-added activities and working on your business, instead of in your business.
As the popularity in hiring remote employees continues to rise, so does the number of virtual assistant services and outsourcing companies available for hire. With so many options in the market for finding inexpensive virtual assistants, it’s hard to know where to start.
Maybe you’ve already tried to hire a VA on your own and had a bad experience, or maybe it’s the first time you’re considering it. Like any other aspect of business, there are best practices for hiring and working with VAs and outsourcing companies. We’ve been in this industry for over a decade and here are our tips for finding inexpensive virtual assistants.
Determine what you want to use virtual assistant services for
VAs can support your business by performing an array of tasks. From social media marketing to customer service, transaction processing to invoicing and even data entry and recruiting – a VA can help streamline these processes and take them off your plate.
Think about the areas of your business where you need the most help. Like any other hire, VAs have special areas of expertise. You’ll rarely find a quality VA at an affordable price who can do it all. Some VAs specialize in social media, while others are experts in WordPress and website upkeep. You may need to hire more than one if you have several areas in your company that need support.
If you’re not sure what you can delegate, write down which repetitive tasks you handle every day or week. From there, you can see which ones you can easily train a VA to do.
Where to look for quality, inexpensive virtual assistants
Once you know what tasks you need help with and want to start looking for a VA, it’s best to know where to look (and where not to look) based on your needs and preferences.
Finding an inexpensive virtual assistant can be overwhelming because of the endless options of platforms, companies, and independent contractors. A common place for business to search are online outsourcing platforms, because there are thousands of profiles of VAs from all over the world in one place.
On these platforms, businesses post job descriptions to paint a picture for candidates of what they do and what they require. Then, VAs have a chance to apply and bid for the job. This results in VAs underbidding each other, so after dozens of applicants, they’re bidding at lowest of the low wages, like $2 per hour.
A significant amount of time and energy goes into finding a quality VA on a platform. From writing the job description to vetting the candidates yourself, it could take employee seekers over a week to find a quality hire. And even then, until the work really starts, there’s no way to know for sure that the work will be up to par until you find out the hard way a few times (or more). Many companies successfully hire VAs from online platforms, but it takes trial and error.
Another place to search is on social media and LinkedIn for independent contractors and freelancers who market their VA services to potential clients. Like using a platform, this involves time spent searching for and vetting VAs until you find a good fit. You may have to try a few out before finding someone who clicks with you personally and understands your business goals.
A better way: Use an outsourcing company to do the legwork for you
To find a quality, inexpensive VA, working with an outsourcing company like Noon Dalton can make the entire process – from finding to training to actually working with a VA – much easier.
The huge benefit of working with Noon Dalton is that you’re more likely to get a college-educated virtual assistant with a “can do” attitude who understands the importance of processes and systems. In addition, we provide detailed process mapping and documentation for all of our clients.
Hiring a VA through Noon Dalton also provides peace of mind because there’s more structure in place compared to working with an independent contractor found on a platform. There’s also the benefit of quality assurance and frequent “happiness checkups” between Noon Dalton management and our clients to always ensure the work is up to par.
Most importantly, a staffing firm like Noon Dalton knows what makes a quality VA better than most because we’ve been successfully helping companies connect with affordable, quality VAs for a decade. We vet each one through an interview process that we developed over time. Noon Dalton has cracked the code to providing virtual assistant services to growing companies without breaking the bank – or sacrificing quality.